Griffith Halls of Residence and Griffith College act as joint data controllers for Halls of Residence data.
Griffith Halls of Residence is strongly committed to protecting personal data. This privacy statement describes why and how we collect and use personal data and provides information about individuals’ rights. It applies to personal data provided to us, both by individuals themselves or by others. We may use personal data provided to us for any of the purposes described in this privacy statement or as otherwise stated at the point of collection.
Personal data is any information relating to an identified or identifiable living person. The Halls processes personal data for numerous purposes, and the means of collection, lawful basis of processing, use, disclosure, and retention periods for each purpose may differ.
When collecting and using personal data, our policy is to be transparent about why and how we process personal data.
We take the security of all the data we hold very seriously. We have a framework of policies, procedures and training in place covering data protection, confidentiality and security and regularly review the appropriateness of the measures we have in place to keep the data we hold secure.
When and how we share personal data
We will only share personal data with others when we are legally permitted to do so. When we share data with others, we put contractual arrangements and security mechanisms in place to protect the data and to comply with our data protection, confidentiality and security standards.
- Third party organisations that provide applications/functionality, IT or other services to us
We use third parties to support us in providing our services and to help provide, run and manage our systems, for example, providers of information technology, cloud based software as a service provider, identity management, website hosting and management, data analysis, data back-up, security and storage services. The servers powering and facilitating that cloud infrastructure are located in secure data centres in Europe, and personal data may be stored in any one of them.
- Third party organisations that otherwise assist us in providing goods, services or information
- Auditors and other professional advisers
- Law enforcement or other government and regulatory agencies or to other third parties as required by, and in accordance with, applicable law or regulation
Occasionally, we may receive requests from third parties with authority to obtain disclosure of personal data, such as to check that we are complying with applicable law and regulation, to investigate an alleged crime, to establish, exercise or defend legal rights. We will only fulfil requests for personal data where we are permitted to do so in accordance with applicable law or regulation.
Changes to this privacy statement
We recognise that transparency is an ongoing responsibility so we will keep this privacy statement under regular review.
DATA CONTROLLER AND CONTACT INFORMATION
The data controllers are Griffith Halls of Residence and Griffith College. If you have any questions about this privacy statement or how and why we process personal data, please contact us at:
Data Protection Officer
South Circular Road
HOW TO EXERCISE YOUR RIGHTS
Individuals have certain rights over their personal data and data controllers are responsible for fulfilling these rights. Where we decide how and why personal data is processed, we are a data controller and include further information about the rights that individuals have and how to exercise them below.
Access to personal data
You have a right of access to personal data held by us as a data controller. This right may be exercised by emailing us at firstname.lastname@example.org We will aim to respond to any requests for information promptly, and in any event within the legally required time limits (currently 30 days).
Amendment of personal data
To update personal data submitted to us, you may email us at email@example.com or, where appropriate, contact us via the relevant website registration page or by amending the personal details held on relevant applications with which you registered.
Once we are informed that any personal data processed by us is no longer accurate, we will make corrections (where appropriate) based on your updated information.
Withdrawal of consent
Where we process personal data based on consent, individuals have a right to withdraw consent at any time. We do not generally process personal data based on consent (as we can usually rely on another legal basis). To withdraw consent to our processing of your personal data please email us at firstname.lastname@example.org
Other data subject rights
This privacy statement is intended to provide information about what personal data we collect about you and how it is used. As well as rights of access and amendment referred to above, individuals may have other rights in relation to the personal data we hold, such as a right to erasure/deletion, to restrict or object to our processing of personal data and the right to data portability.
If you wish to exercise any of these rights, please send an email to email@example.com
We hope that you won’t ever need to, but if you do want to complain about our use of personal data, please send an email with the details of your complaint to firstname.lastname@example.org. We will look into and respond to any complaints we receive.
The policy will be reviewed and communicated to all on an ongoing basis and it is the responsibility of each staff member to ensure that he/she keeps himself/herself up to date.
We provide the following information to the Residential Tenancies Board Ireland (RTB) for all residents – name, email address and PPS Number.
The information contained on this website is intended as a guide for persons seeking admission to Griffith Halls of Residence, and shall not be deemed to constitute a contract or the terms thereof between the Halls of Residence and a learner or any third party. The Halls of Residence reserves the right to cancel, suspend or modify in any way the contents of this website.
Griffith Halls of Residence reserves the right to change any of the details and validation bodies listed.
This is a statement of the practices of Griffith Halls of Residence (the “Halls of Residence”) in connection with the capture of personal data on this website (that is all web pages within the domain www.ghr.ie and the steps taken by the Halls of Residence to respect your privacy). The Halls of Residence is not responsible for the content or privacy practices of other websites which may be accessed through the Griffith Halls of Residence website. It is Halls of Residence policy to identify clearly links to external websites and it is your responsibility to satisfy yourself as to the adequacy of the practices of linked sites. The Halls of Residence’s policy regarding the use of Halls of Residence web resources may be inspected at www.ghr.ie.
The Halls of Residence fully respects your right to privacy and actively seeks to preserve the privacy rights of those who share information with the Halls of Residence. The Halls of Residence will not collect any personal information about you on this website without your permission, except as may be required or permitted by law. Any personal information which you volunteer to the Halls of Residence will be treated with the highest standards of security and confidentiality, in accordance with the General Data Protection Regulation.
COLLECTION AND PERSONAL USE OF INFORMATION
Any information which you provide in this way is not made available to any third parties, and is used by the Halls of Residence only in accordance with the purpose for which you provided the information and will only be retained for as long as required for the purpose. This is normally stated on the webpage where the information is requested and should be self-explanatory. However, if you have any specific queries about the purpose for which your information is to be used, you should contact our Information Compliance Officer before submitting the information.
COLLECTION AND USE OF TECHNICAL INFORMATION
Information on internet traffic is collected routinely by the Halls of Residence and also at other points along the route in the internet (e.g. HEAnet). This technical information is used to ensure the smooth running of the computer network in the Halls of Residence and for statistical or administrative purposes. It is NOT used to gather identifiable personal information on individual website visitors, except in so far as this is permitted by law and may be necessary in order to prevent or detect problems or offences in relation to the operation of the website.
Pursuant to the General Data Protection Regulation, you have certain rights to obtain a copy of the data held about you. Any such requests should be made in writing to the Data Protection Officer at Griffith Halls of Residence, South Circular Road, Dublin 8 or by email to email@example.com. For further details on your data privacy rights, please refer to www.dataprotection.ie.
This statement should not be construed as a contractual undertaking. The Halls of Residence reserves the right to review and amend this statement at any time without notice and you should therefore re-visit this webpage from time to time.
QUERIES AND CONCERNS
Any queries or concerns you may have about the processing of personal information on this website should be addressed to: The Data Protection Officer, South Circular Road, Dublin 8, Ireland Email: firstname.lastname@example.org Telephone: +353 1 4150400